Calgary, AB, Canada
About the Role
We are currently seeking a Senior Contract Administrator to join our team. The ideal candidate brings strong construction knowledge, strong interpersonal skills and ideally the candidate brings general strong administrative skills and is not afraid being a “jack of all trades”.
Job Summary
The Senior Contractor Administrator will observe the construction of projects to ensure that Contractors and Owners are fulfilling their respective roles and obligations as outlined in the construction contract. In addition, they will assist in realizing the project by providing Contractors with document clarifications, technical interpretations/recommendations, and review of financial progress. The Senior Contract Administrators also assist design and technical staff with constructability reviews and feedback.
Reporting to the Managing Director of Projects as an Intermediate/Senior Contract Administrator, you will use your 10+ years of experience to visit job site while work with clients, municipalities, project manager in the preparation and review of Contact Documents and resolving contractual and construction issues.
Key Responsibilities
A Senior Construction Contract Administrator will be responsible for the administration of all project sizes
Maintain regular communication with project managers, designers, field inspectors, contractors, property owners and clients daily throughout the construction period to ensure project goals are met
Assess the drawings and specifications produced by OTA and provide answers to Contractor questions
Make routine construction site visits and provide the supporting documentation to the site, follow up on site visit reports, and take summary of the meeting
Produce deficiency lists and obtain the necessary project closeout documentation from the contractor
Sign the Certificate of Payment prepared by Administration
Arrange for a warranty review with the Owner, Contractor and Consultants one month prior to expiry date
Prepare and issue a Safe Visit Report identifying the warranty items
Review plans, specifications, and contract and present and explain contract conditions and details to project stakeholders
Generate administration documents for issuance to the contractor
Ensure that the contractor follows legal requirements, owner specifications and government regulations at all times.
Oversee change requests and claims
Ensure staff complete tasks in accordance with safety policies, procedures and legislative requirements
Review and comment on the Contractor Requests for Substantial Performance, including responding if not in agreement for projects for which they are responsible
Coordinate the internal production of as-built drawings if this service is to be provided to the Owner
Confirm that the project meets the occupancy requirements (ie: safe for public use) and produce the required schedule C1 and C2 for signing and stamping by the Partner in Charge of the project
Perform all work in accordance with the company’s policies
Lead by example in all areas of work
Team + Culture
Foster a collaborative, open studio environment that promotes creativity, accountability, and continuous learning.
Provide leadership and mentorship to other staff, especially during early design phases.
Adhere to all company health and safety protocols and support a respectful and inclusive workplace.
Promote a collaborative team environment while working independently
Able to work in a collaborative, virtual-office environment. Self starting and self initiative to engage with team members via MS Teams and other online tools
Qualifications
A Senior Construction Contract Administrator should have a minimum of 10+ years’ experience in a Contract Administration role.
An ability to mentor and motivate junior staff
A diploma in Architectural Technology would be an asset
Experience with contract administration documents
Experience as a representative on construction sites
Excellent organization and prioritization skills with the ability to work independently
Strong interpersonal skills as well as conflict resolution, negotiation and leadership
Strong attention to detail, able to work under pressure and multi-task
Excellent English written and verbal communication skills
Proficient with MS Office applications including Word, Excel, Outlook, and Autodesk Construction Cloud, proficiency is Revit is considered an asset
Valid class 5 driver’s license
Senior Contract Administrator resumes should reflect an excellent track record of project success working within an Architectural environment.
We would like to thank all applicants for their time and interest. Only applicants chosen for interviews will be contacted.